Accountant - Disbursements

Virginia Tech Foundation, Inc.

On-sitePosted July 29, 2026

About the role

Virginia Tech Foundation, Inc. (VTF) is seeking an Accountant – Disbursements in Blacksburg, Virginia. The Accountant – Disbursements reports to the Assistant Controller – Disbursements and exercises independent judgment in managing staff workflow, monitoring compliance with Foundation and University policies, and resolving complex disbursement, credit card, and reporting issues. The role is responsible for key compliance and control activities, including 1099 reporting, W-9 oversight, cash monitoring, reconciliations, required filings, maintaining documented procedures, and supporting audits. The Accountant – Disbursements collaborates with internal departments and external University offices, providing training, reporting, and operational support essential to the effective financial stewardship of Foundation funds.

Accountant - Disbursements

Virginia Tech Foundation, Inc.

On-sitePosted July 29, 2026

About the role

Virginia Tech Foundation, Inc. (VTF) is seeking an Accountant – Disbursements in Blacksburg, Virginia. The Accountant – Disbursements reports to the Assistant Controller – Disbursements and exercises independent judgment in managing staff workflow, monitoring compliance with Foundation and University policies, and resolving complex disbursement, credit card, and reporting issues. The role is responsible for key compliance and control activities, including 1099 reporting, W-9 oversight, cash monitoring, reconciliations, required filings, maintaining documented procedures, and supporting audits. The Accountant – Disbursements collaborates with internal departments and external University offices, providing training, reporting, and operational support essential to the effective financial stewardship of Foundation funds.

Role & Responsibilities: - Process Virginia Tech payments from Foundation-controlled funds. Reconcile VT Clearing Fund for periodic billings from the Virginia Tech Controller’s Office. Research fund cash deficits and coordinate with University departments to clear deficits with fund transfers or other means. Manage weekly University reimbursements and communications with the Virginia Tech Controller’s Office and Bursar’s Office. Run the VT Budget file biweekly and prepare timely quarterly reports identifying policy or fund purpose exceptions and coordinate follow-up actions. - Documentation of Procedures: Prepare and maintain a Procedure Guide with detailed documentation for all elements of the Foundation’s accounting processes, subject to management approvals

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Role & Responsibilities: - Process Virginia Tech payments from Foundation-controlled funds. Reconcile VT Clearing Fund for periodic billings from the Virginia Tech Controller’s Office. Research fund cash deficits and coordinate with University departments to clear deficits with fund transfers or other means. Manage weekly University reimbursements and communications with the Virginia Tech Controller’s Office and Bursar’s Office. Run the VT Budget file biweekly and prepare timely quarterly reports identifying policy or fund purpose exceptions and coordinate follow-up actions. - Documentation of Procedures: Prepare and maintain a Procedure Guide with detailed documentation for all elements of the Foundation’s accounting processes, subject to management approvals